Follow

HRA Cloud Applicant Portal Overview

HRA Cloud can help organisations to improve their recruitment processes through the use of HRA Cloud's Applicant Portal.

The Applicant Portal is a module that is used to streamline the collection of job applications. It is an account specific applicant page that can be embedded as a link in job advertisements or on your website.

Applicants can submit their resumes via the link by completing a form and uploading any relevant documentation. All submissions are automatically submitted directly into core HRA Cloud as new candidates thereby significantly reducing administrative time.

From there, candidates can then be managed and converted into employees via the following 'pre-employement' checklists:

  • 'Interview & Shortlist Candidates' checklist - Manage the Interview and Shortlisting process for a preferred Candidate
  • 'Pre-Employment Documentation' checklist (incorporates Self Service steps) - Manage the creation, delivery and return of contractual documents for successful candidates

 

Link to Applicant Portal

Once the 'Approval to Recruit' checklist has been completed, businesses may wish to create a job advertisement in your preferred Applicant Tracking System and insert a link to enableHR's Applicant Portal.

Businesses like to include the Applicant Portal link either:

  • on their company website under a 'Careers' page; and/or
  • within job advertisements posted on online employment marketplaces such as SEEK. 

Please note that some job search websites will allow candidates to click on the live link to your Applicant Portal however some websites will require the candidate to copy and paste the link into a new browser in order to access your Applicant Portal (as SEEK requires).

 

Creation of a Candidate record

Once an applicant submits their details via the Applicant Portal, a new Candidate Record will be created in the ‘Candidates’ tab of the default branch of HRA Cloud. A note will be saved on the candidate record, indicating that the record was "Created via applicant portal".



Notification

You are able to select which Role will receive a notification when a Candidate Record is created through the Applicant Portal. Clients can request configuration if they require a new Role to be created specifically for the Applicant Portal.

Clients can request configuration of the Applicant Portal to include additional fields of the following type:

1. Dates relevant to the application

1. Drop Down selectables

2. Free text single line

3. Free Text multiple line

4. Document uploads (i.e. Resume)

5. Conditional options based upon the items selected in the above

 

applicant_portal.png

 

 


Configuration of HRA Cloud comes at an additional cost. For more information, please contact the Client Experience Team.

 

 

Have more questions? Submit a request