After you activate employee Self Service (eSS) you will notice an instant change in your Hiring and Induction workflows.
This is due to the way eSS works. You now have the ability to ask the eSS User (eg Candidate/Employee/Volunteer) to respond to tasks and upload relevant documents as part of a process.
This means less manual handling/scanning of on boarding and induction documentation for you and a faster method of delivery and return for key on boarding documentation.
Process Oriented Menus
The change has also allowed us the opportunity to revise the way the checklists/workflows are constructed.
As you can see by the screenshots below, the single Hiring Checklist has been split into 2 elements:
- Interview and Shortlist Candidates (All Candidates)
- Prepare, Send and Process Returned Pre-employment documentation (Preferred Candidates)
Additionally, the single ‘Induction’ checklist has been split into 2 elements:
- Employee Induction
- WHS Induction
Current Hiring Workflow Menu
eSS ‘Pre-Employment’ (Hiring) Workflow Menu
Current Employee Management Workflow Menu
eSS ‘Employee Management’ Workflow Menu (OPR)
Overview of Features in eSS Checklists
Signing a Contract via eSS
The eSS enabled checklists use the new ‘sign via eSS’ feature. This allows candidates / employees to sign their HRA Cloud generated Employment Contracts via their Mobile Device / Laptop / PC.
Upload Key On boarding Documentation via eSS
The eSS enabled checklists use the new ‘upload via eSS’ feature. This allows candidates / employees to complete any key On-boarding documentation and then upload it via eSS using their their Mobile Device / Laptop / PC.
Phone / Tablet users will be able to use their inbuilt camera to take high resolution scans of their documentation if they don’t have access to scanners.
Acknowledging Receipt of Information
The eSS enabled checklists use the new ‘acknowledge via eSS’ feature. This allows candidates / employees to acknowledge any delivered information (ie. The reading of policies) via eSS using their their Mobile Device / Laptop / PC.