Can I use the same login for the HRA Cloud system and eSS?

The same username and password can be used to login to HRA Cloud and eSS. To be able to do this, some settings might need to be updated on the user including assigning the 'eSS Employee' role and linking the employee record to the HRA Cloud user profile. Also, having the same login credentials for both applications can save time as this gives the user the option to switch from one application to another without the need to log in separately. 


There are two scenarios that will affect the steps you need to take; 

Scenario A. An existing HRA Cloud user wants to login to eSS using the same credentials

Scenario B. An existing eSS user wants to login to HRA Cloud using the same credentials


NOTE: If the user is not yet set up as HRA Cloud user or eSS user, set them up as a new HRA Cloud user first, and then follow the steps for scenario A existing HRA Cloud user. 


Important: Only a user with 'AccountAdmin' role will be able to alter these changes.



Scenario A. I am already a HRA Cloud user, how can I use the same login credentials for eSS?


1. Navigate to Settings > Usernames and Passwords> Users tab.

2. Assign the 'eSS Employee' role to the HRA Cloud user (also assign the 'WHS eSS' role if you allow your staff to submit incidents and hazards via eSS).

3. Link the HRA Cloud user's profile to their employee record.

NOTE: In case the employee record is not showing up, you may need navigate to the eSS Users tab and see if there's an existing eSS User profile for the said user. IF YES, select the eSS User's name and navigate to Access Control > Linked Record> Edit> then click the "X" button on the right side of the employee's record to unlink it. Once done, go back to the "Users" tab and continue step 3.



Scenario B. I am already an eSS user, and now a HRA Cloud user. Can I use the same login?


1. Navigate to Settings > Usernames and Passwords> Users tab.

2. Select the eSS User's name on the list.

3. Click Edit, then untick "Self Service Only".

4. Click Update to save changes.

5. Notice that the eSS User's name will be gone from the list of eSS Users tab. 

6. Refresh the page, and click "Users" tab. The person's name will then move to the "Users" tab.

 7. Select the name of the user and allocate branch access and assign roles.



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