Now that you have set up the foundations of your HRA Cloud account, you might already be using it for a range of different purposes including managing employee files, generating employment documentation or completing checklists to name a few for example.
It is now time to optimise HRA Cloud even further by setting up some of the additional features in HRA Cloud and getting ready to launch to your managers and employees.
There are four training sessions you can attend to assist you with learning how to use HRA Cloud. You can register or watch the sessions on demand: Learn how to use HRA Cloud - Setup and training sessions.
This article supports all the content included in the training session 'HRA Cloud Account Setup: Additional Features; training your managers; launch to your employees'.
|Step 1 - Organisation Chart
Setting up your Organisation Chart within HRA Cloud can assist you with utilising particular functionality within the system. This include some of your security settings for accessing employee records.
|Step 2 - Security and User Access for Managers
You will now need to identify the manager/s within your business who should have access to and be able to control the management of HRA Cloud. You will then need to set-up them up as a User of HRA Cloud. There are different ways of controlling the level of access for each User through the assignment of roles, branch access settings, blacklisting and document control settings. The 'Account Admin' will have the necessary permissions to set-up each User according to the business' needs.
To ensure not to miss any alert (e.g. document expiry, etc), your Users need to be subscribed to receive these alerts.
|Step 3 - Employee Professional Development
If you already have objectives and development goals set for your employees, you can upload these into HRA Cloud as part of your initial setup process. If you don’t, you might like to do this as part of your launch process with your employees.
|Step 4 - An overview of OPR
HRA Cloud's Online Performance Review Module can be used to facilitate scheduled or ad-hoc performance reviews with your employees and contractors. OPR is powered by eSS making it the perfect tool to ensure effective employee participation.
|Step 5 - An overview of WHS
|- Your Guide to Setting up your Workplace Health and Safety Module
|Step 6 - Contractors and Volunteers
Just as you can manage Employees through HRA Cloud, you can also manage any Contractors and Volunteers that work at your business.
You can complete the same setup steps that you have already done for your Employees, but with the information for your Contractors and Volunteers.
|Step 7 - SEEK Integration and the Applicant Portal
Recruitment & Candidate Management Tools
HRA Cloud can help your business improve its recruitment process through the use of the Applicant Portal and Seek integration. Together, these tools can be used to streamline the collection of job applications, speed up the recruitment process and cut down on administrative tasks.
|Getting Ready to Train your Managers and Launch to your Employees
|Step 8 - How to Launch HRA Cloud
Completion - HRA Cloud is now ready for use and your business is empowered to start reaping the benefits of the system. You and your Management team can now start to use HRA Cloud to manage your employees on an ongoing basis.
Employee Management & Documentation
HRA Cloud provides your business with hundreds of employee, contractor, volunteer and WHS documentation templates. Documents are created through the completion of workflows and checklists that automatically draw worker data from the HRA Cloud system to generate pre-populated employment documentation that is tailored to your business. HRA Cloud provides you with templates, guides, policies and tools, capable of configuration for any industry.
Workflows and checklists exist for each stage of the employee life-cycle, from pre-employment right through to termination. Each specific workflow will guide you through the steps required to manage your employees at all stages according to best practice standards to ensure compliance. HR management processes are simplified through the use of HRA Cloud.
Contact HR Assured Client Experience team for assistance.