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How can I upload employment documentation?

It is recommended that any existing employee and contractor contracts, performance reviews, disciplinary actions and other employment documentation is scanned and uploaded against the corresponding HRA Cloud employee/contractor file. This will ensure that Users have the complete picture when reviewing employee/contractor files.

HRA Cloud allows for you to upload in bulk all types of employment documentation which will automatically be saved to each candidate/employee/contractor file through the use of unique Employee ID numbers.

Please refer to the "Overview: Uploading Documents In Bulk - What Are The Methods?" article for more detailed information on this process.

Employment documentation can also be manually uploaded in the following locations:

 
General Docs Tab

1. Select the "Employee Management" module.

2. Select the "General Docs" tab.

3. Click the "Upload a new document" button.

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4. Enter a title for the document.  If a document title is not provided, the file name will display by default.

5. The "Document Type" needs to be carefully considered as it can impact on a Users' access. Please click here to view more information on the various types of documents and how they impact on the visibility of the document to Users.

6. Select the appropriate "Versionof the document (signed, unsigned or complete).

7.  Click on "Choose file" to select the document you would like to upload and then click "Upload".


Employee File
 

1. Select the "Employee Management" module.

2. Select the "Employees" tab.

3. Click on the employee file you wish to upload the document to.

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4. Click the "Documents" tab.

5. Click the "Upload a new document" button.


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4. Enter a "Title" for the document.  If a document title is not provided, the file name will display by default.

5. The "Document Type" needs to be carefully considered as it can impact on a Users' access. Please click here to view more information on the various types of documents and how they impact on the visibility of the document to Users.

6. Select the appropriate "Versionof the document (signed, unsigned or complete).

7.  Click on "Choose file" to select the document you would like to upload and then click "Upload".

Incident File


1. Select the "WHS Management" module.

2. Select the "Incidents" tab. 

3. Click on the incident file you wish to upload the document to.

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4. Click the "Documents" tab.

5. Click the "Upload a new document" button.


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4. Enter a title for the document.  If a document title is not provided, the file name will display by default.

5. The "Document Type" needs to be carefully considered as it can impact on a Users' access. Please click here to view more information on the various types of documents and how they impact on the visibility of the document to Users.

6. Select the appropriate "Versionof the document (signed, unsigned or complete).

7.  Click on "Choose file" to select the document you would like to upload and then click "Upload".

 

Creating a Link

HRA Cloud provides the option for User to add a link instead of a document, to do this click the "Create a Link" tab. In this tab, the title is a mandatory field.  Once complete, click "Upload".

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