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Overview of User Access Controls

There are different ways of controlling the level of access for each User.  Click on the links below to learn more about each of them.

 

User Access Control via Roles

HRA Cloud Users have access Roles assigned to them which dictate what aspects of the system they can access. There are five standard Roles in HRA Cloud; Employee Management, Contractor Management, Volunteer Management, WHS and Account Admin.

Additional roles can be used alongside the standard roles to grant access to certain types of functionality within HRA Cloud. The standard roles can be replaced with alternative roles to limit access to functionality within HRA Cloud. 

 

User Access Control via Branches

HRA Cloud Users need to be granted with access to the branches they have permission to view and control. For example, line managers in different departments may be responsible for maintaining their employee's files but should not be able to view the files of employees in other departments for confidentiality reasons.

 

User Access Control via the Organisational Chart

HRA Cloud allows you to restrict the access of the user to only the employee records of persons who report to this user. In other words, managers would only see information about employees that report to them.

 

User Access Control via a Linked Record

HRA Cloud allows you to restrict the access of the user from viewing their own employee file.

 

User Access Control via Blacklist Functionality

HRA Cloud allows for you to tag specific employee records that a User shouldn't be able to access for confidentiality reasons.


User Access Control to Certain Document Types

HRA Cloud allows for you to control the document types that a User can view.