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Overview: Creating employment documentation - What are the methods?

Overview

HRA Cloud is a web-based HR support system that provides you with access to information, advice and best practice guidance on all Australian employment law matters.

The system is a cradle-to-grave employee-lifecycle management tool that provides you with employment documentation which is frequently updated to ensure that your business is always compliant with Australia's complex workplace relations legal framework.

 

Methods for Creating Employment Documentation

Method 1: via Workflows and Checklists


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Documents are created in the process of completing workflows and checklists. For example, if you need to issue an employment contract to a successful candidate you will need to complete the "Prepare and Send Hiring Documentation Checklist".

This workflow will provide your business with step-by-step instructions on how to on-board a new employee. In the process of completing the workflow, the system will also appropriately prompt you to create the relevant employment documents, such as an employment contract and cover letter. Workflows go beyond creating employment documentation in isolation but also account for the complexities that businesses may experience when managing employment matters. The creation of documents via workflows will ensure that your business is compliant and meets best practice standards.

Please refer to the article Method 1 - How Can I Create New Employment Documentation Via Workflows And Checklists? for detailed information.


Method 2: via Records

Documents can be created directly within a candidate, contractor or employee record.  We do however strongly recommend that you refrain from using this method as the workflow method referred to above ensures that your business is compliant and meets best practice standards. Please refer to the article Method 2 - How Can I Create New Employment Documentation Via a Record for detailed information.


Method 3: Creating a Policy

Policies can only be created within HRA Cloud via the Policies tab. Please refer to the article Method 3 - How can I create a new policy? for detailed information.

 

Types of Employment Documentation

HRA Cloud provides you with hundreds of employee, contractor and WHS templates that are regularly updated by FCB Workplace Law. Please find a comprehensive summary below of the employment documentation that can be created within HRA Cloud.

Templates

         Contracts

  • Confidentiality Agreement
  • Independent Contractor Agreement
  • Casual - Award Covered (e)
  • Casual - Non Award (e)
  • Full Time - Award Covered (e)
  • Full Time - Award Covered - Fixed Term (e)
  • Full Time - Non Award (e)
  • Full Time - Non Award - Fixed Term (e)
  • Part Time - Award Covered (e)
  • Part Time - Award Covered - Fixed Term (e)
  • Part Time - Non Award (e)
  • Part Time - Non Award - Fixed Term (e)

         Forms

  • Acknowledgement of Receipt
  • Workplace Health and Safety Policy Acknowledgement

          Letters

  • Invitation to Interview (Hiring)
  • Letter confirming conduct warning
  • Letter confirming payrise or promotion after review
  • Letter confirming performance warning
  • Letter confirming volunteer ceasing participation
  • Letter confirming volunteer resignation
  • Letter confirming volunteer termination
  • Letter of Congratulations (Successful Candidate)
  • Letter of Regret (Unsuccessful Candidate)
  • Letter of Termination - Acceptance of Resignation
  • Letter of Termination - Casual Employee
  • Letter of Termination - Redundancy
  • Letter of Termination - Summary Dismissal
  • Letter of Termination - during MEP
  • Letter of Termination - for Cause
  • Letter of Termination - resignation by abandonment
  • Letter querying absence (presumed abandonment)
  • Letter to Applicant (thank you letter)
  • Request to attend consultation meeting about redundancy
  • Request to attend consultation meeting about redundancy (with redeployment option)
  • Request to attend counselling session for misconduct
  • Request to attend counselling session for performance
  • Request to attend investigation interview (misconduct)
  • Request to attend meeting re proposed dismissal for cause
  • Request to attend meeting re proposed summary dismissal
  • Request to attend meeting regarding engagement
  • Request to attend meeting regarding ongoing employment
  • Request to attend scheduled performance review
  • Statement of Service
  • Statement of Service for Volunteers
  • Volunteer Agreement - Event (e)
  • Volunteer Agreement - Long Term (e)

         Policies

  • Alcohol and Other Drugs Policy
  • EEO, Discrimination, Bullying and Harassment Policy
  • Employee Handbook
  • Grievance Policy
  • Internet and Email Policy
  • Leave Policy
  • Motor Vehicle Policy
  • Parental Leave Policy
  • Performance Counselling and Disciplinary Policy
  • Privacy Policy
  • Social Media Policy
  • Working From Home Policy
  • Workplace Surveillance Policy

 

 

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