Launching Citation HR Software: email 1 - warm up email to employees, volunteers and/or contractors

Description: This communication is intended to be circulated to employees, volunteers and/or contractors. It explains the benefits of eSS only, which is used by employee at all levels. It should be sent to anyone who will provided with an eSS log in.

Instructions for administrators are highlighted in red text and will need to be edited or removed.

Email 1 - Warm up email to employees, volunteers and/or contractors

Hello [First name]

Introducing you to Citation HR Software's Employee Self Service portal (eSS)!

Have you heard the great news? We will be launching our new cloud-based HR platform – Citation HR Software – in [insert time frame]. We’ve introduced this new software because it will speed up and simplify a lot of routine HR administration, make record-keeping easier, and provide you with immediate access to important HR documents.

Ahead of the launch, we wanted to let you know some important information and how the new platform might impact you.

How will this impact you?

When we launch the software, you will be able to log into the employee section of the platform, known as Employee Self Service (eSS), using any internet-connected device, where you can:

  • View our company policies on various things including [insert description of what’s available];

  • View and update your personal details (including your address, bank account for example) as well as access select documents stored against your HR file (such as your signed employment contract);

  • View and action tasks assigned by management or HR such as acknowledging and electronically signing documents.

What training will you get?

[Explain how you will roll out training – who will get it, when, and what it will consist of, e.g. workshop, online, etc.]

Who can you turn to for help?

Our official Citation HR champions will be [insert names] – they will be able to help you with any questions you have about the HR software.

How do I access the software?

A login link to the eSS portal will be sent to you shortly. Included will be some instructions – please follow the instructions to access the platform.

That’s all for now. There will be more information coming soon.

Kind regards,
[insert name and title]