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NZ Accounts - Payroll Fields

From mid-April 2021, payroll fields will added to employee records for all New Zealand HRA Cloud accounts. 

These fields have been created to help you electronically capture your employee's bank details, tax details, Kiwi saver and leave balance information all within the employee record. 

 

Bank Accounts:

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Field Name

Validation

Description

Mandatory

Default

Account number

16 digits (only numbers)

Account numbers are generally presented in the format:
BB-bbbb-AAAAAAA-SSS
where B is the bank number (2 digits), b is the branch number (4 digits), A is the account number (7 digits) and S are digits of the suffix (2 or 3 digits). Where a bank displays the suffix as two digits, a leading zero is added to pad the suffix to three digits; i.e. BBbbbb-AAAAAAA-SS becomes BBbbbb-AAAAAAA-0SS

Yes

Blank

Account name

Free Text

Name of the bank account that the employee wants to refer it as.

Yes

Blank

Statement Text

Free Text

The text that should be shown in the bank statement when crediting the money to the employee's bank account

No

Blank

Dollar amount

Only numbers

Amount of salary credited to the employee's bank account.

No

It is required when more than one bank account is configured.

Blank

Remainder

Checkbox

If more than one bank account is configured, then this field is required. One bank account must have this as checked and ‘Dollar amount’ field must be blank.

No

One bank account will always have this checked.

Checked for the first bank account


Leave balances:

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Kiwi saver:

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Field Name

Validation

Description

Mandatory

Default

Status

Fixed Drop-down

Allowed values: Active, Opt-out, Savings suspension,
Not a member

Yes, at least one value should be selected

Blank

Employer contribution%

Only numbers

Numbers will be 0 to 100 should be allowed

Yes, only when status='Active'

Blank

Employee contribution%

Fixed Drop-down

Allowed values: 3, 4, 6, 8, 10

Yes, only when status='Active'

Blank

ESCT %

Fixed Drop-down

Allowed values: 10.5; 17.5; 30; 33, 39

Yes, only when status='Active'

Blank


Tax Details:

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Field Name

Validation

Description

Mandatory

Default

Tax Code

Fixed drop-down

Allowed values: CAE, M, M SL, ME, ME SL, ND, NSW, S, S SL, SB, SB SL, SH, SH SL, ST, ST SL, STC, WT, SA, SA SL (19 values)

Yes

ND

Student Loan %

Only numbers

This field will be enabled when the tax code has suffix 'SL'. Example: ME SL, SB SL, etc.

No

Blank

IRD Number

9 digits

Only numeric values allowed. If IRD number is 8 digit, then the first digit should be zero.

Yes. Except when tax code=ND

Blank

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