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HRA Cloud Tactical Release 2023.05.19

Bugfixes/Enhancements

  • Removal of SPF link under communication settings
  • Fixed dunning process bug
  • Addressed app domain redirect issue

Standardisation of Emergency Contact fields

Standard Emergency contact fields in HRA

Background (FT-3378)

Emergency contact information has become necessary data for all record types and for every type of client in AUS and NZ, at the moment this can be setup/enabled through system maintained custom fields at HUB level. So, it has been decided to make it available for all accounts to maintain this data and for employees to access this through ESS.

Update

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Primary and Secondary emergency contact fields are available for account admins for Australia and NZ accounts and for all record types (employee, Candidate, contractor, contractor candidate, Volunteer, Volunteer Candidate, person (WHS Legacy) , PersonRecord (WHS)).

 

Standard Emergency contact fields in eSS

Background (FT-3382)

All the employees with eSS access is now able to maintain their emergency contact information through eSS portal. Clients can setup workflow approvals through staging administration.

Update

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Primary and Secondary emergency contact fields are available to maintain data for all eSS users in both Australia and NZ accounts. These new standard emergency contact fields are now available in Staging Administration, clients can enable them for workflow approvals if necessary.

 

Candidate and Employee conversion function to include Emergency contact details

Background (FT-3399)

Merge and Transfer functions to include the emergency contact fields when they are used.

Update

  • Employee record - Merge & Transfer functions now includes standard emergency contact fields.

  • Candidate to Employee now includes standard emergency contact fields.

  • Candidate record - Transfer function now includes standard emergency contact fields.

  • Merge another candidate to a candidate record includes standard emergency contact fields.

  • API end points were addressed too to include standard EC fields.

Migrate EC data from custom fields to standard Emergency contact details

Background (FT-3379)

After having standard Emergency contact fields client's data maintained in custom fields should be moved to the standard fields.

Update

Migrated the emergency contacts data from custom fields to the newly created EC fields for all the HRA accounts.

 

Report changes to include standard Emergency contact fields in place of custom fields

Background (FT-3461)

The below reports uses custom EC fields and they need to be modified to use standard EC fields

  • EmergencyContactDetailsReport

  • RecordExport

  • KeyPayExportReport

Update

Replaced the existing custom fields for emergency contacts with the new EC fields. Placement of the new EC fields on the report is as per the new order and not to the end of the report like for custom fields.

 

Importer changes to include standard Emergency contact fields in place of custom fields

Background (FT-3460)

Changes need to be made to the following Importer Jobs to replace the existing custom fields for emergency contacts with the new fields created for this purpose.

  • GenericContractorPersonRecordImporter

  • GenericContractorRecordImporter

  • GenericEmployeeRecordImporter

  • GenericEmployeeRecordImporterV2

  • GenericVolunteerRecordImporterV2

  • WageEasyEnableHRWEQImporter

Update

Importers when run with the emergency contact fields, the data gets stored in the new EC fields instead of the custom fields.

 

Exporter changes to include standard Emergency contact fields in place of custom fields

Background (FT-3459)

Changes need to be made to the below exporters to replace the existing custom fields for emergency contacts (EC) with the new fields created for this purpose.

  • TrafficSafeNZEmployeeExportJob

Update

While exporting the data, instead of custom fields for EC new fields are considered for the data, they are appearing at the same location as before with custom EC fields.

 

OpenAPI changes for Emergency Contact fields

Background (FT-3407) (FT-3412) (FT-3408) (FT-3411) (FT-3464)

Retrieve, Create/Update Candidates & Employee end points currently do not include emergency contact fields for the API Users.

Update

Both Retrieve, Create/Update Candidates &  Employee end points now includes standard emergency contact fields so that API users can retrieve and maintain this data.

 

Clear custom field setup for Emergency contacts

Background (FT-3381)

After migration of EC fields from custom fields to standard field, clear the custom field setup/configuration for emergency contacts so that only Standard EC fields appear to users for maintenance.

Update

Custom fields for emergency contacts under the HUB have been disabled now.